August, 2017 | Best Wedding Backdrops
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August, 2017 | Best Wedding Backdrops

Why Your Wedding Needs a Good Seating Chart

“Does my wedding really need a seating chart?”  We hear this sometimes, particularly from brides who are trying to avoid being perceived as too controlling.  While it might seem strange at first, dictating where each and every person sits, creating a seating chart for your wedding reception really is a good idea in most situations.

Really, the only time you might think about skipping the chart is if you’re having a very small/informal reception.  Otherwise, there are just too many good reasons for drawing one up.

Plenty of Reasons a Wedding Reception Seating Chart Is a Good Idea

  1. Reducing chaos.

At larger receptions, simply wrangling your guests can be a major challenge – particularly if there are a lot of other things going on like waiters carrying food and drinks around.  A seating chart does a lot to ensure your guests are where they need to be, when they need to be.

  1. Ensuring everyone has good conversational partners.

Few things are more uncomfortable for a wedding guest than to be stuck in-between people they have little or nothing in common with. This is doubly true if they’re flying solo, without a plus one.  A well-planned chart allows you to mitigate this, and help ensure everyone at your reception has a good time by seating them next to people they’ll (hopefully) like.  And isn’t that what a good event hostess is trying to achieve?

Plus, there’s the reverse issue…

  1. Preventing drama.

At any sufficiently large wedding, there are going to be people you want to keep separate. Maybe they have a history of drama, or maybe you just know that you want to keep your liberal and conservative guests as far away from each other as possible.  While you can’t stop all mixing and mingling, you can at least prevent any fistfights from breaking out during the soup course.  Hopefully.

  1. Your guests may be tipsy. Do you trust them to manage seating themselves?

Speaking of preventing drama, it’s time to be honest.  There are going to be guests who are hitting up the cocktail table more than others.  This can be another major source of drama, if there’s no assigned seating and they get upset over not being able to find a spot they like.  A seating chart can at least help mitigate this issue.

  1. Better-planning your seating, plating, etc.

If you don’t have a seating chart, then you’ll have to over-plan for seating because -for example- there’s no way to ensure that couples can always find paired seats if there are exactly as many chairs as guests. This means extra work, extra clutter, even extra expenses.  A chart can significantly reduce your own stresses in this area, and even make life easier for the help.

Best Wedding Backdrops Makes Great Signs

We aren’t just about backdrops!  We can also help you custom-design and create perfect seating charts which enhance the experience while fitting into your overall design.

Contact us today to learn more!


Great Ideas for Unique Custom Wedding Signs

One way to really spice up your wedding and make it unique is signage.  Sure, it might not be the first thing people think of when it comes to wedding decoration, but that’s part of how it works.  Wedding signs are part of any wedding, but by making them particularly creative you’re taking an ordinary piece of decor and making them extraordinary instead!

The right wedding signs can go along with your overall theme, while also encouraging whatever behaviors you want to see out of your guests.  Done right, they can even be downright fun! 

Here’s a few ideas.

Creative Ways to Use Wedding Signs in Your Reception and Ceremony

  1. His & Hers Drinks Signs

Why should your bar just serve up the same old cocktails as anywhere else?  Be more creative than that!  A his and her signature drink sign can show off your own favorite mixers or spirits, or maybe even have something that’s entirely your own creation!

  1. Themed Ceremony Signs

That whole formal/cursive thing that used to be the only way to handle wedding signs is well on its way out, unless you’ve got some serious traditionalists in your family.  Make your main ceremony sign big and loud and part of your overall design scheme.  Try a more artsy look, or a wood theme, or just make it fun!

  1. Clever Directional Signs

A larger wedding or reception needs directional signs to ensure everyone is in the right places at the right times (and/or can find the bathroom) but that doesn’t mean they have to be boring.  Signs set up to look like old-time signposts are quite popular right now, or maybe even themed to look like street signs.  Or do some custom cutting work and make them look woodcut.  You’ve got a lot of options here.

  1. Kissing Menus

Everyone loves seeing the bride and groom kiss…  so why not make ’em work for it and contribute to the entertainment?  If they want to see a smooch from the couple, they have to do something such as answering trivia questions or putting on a song performance.  Plus, kissing menus can be themed any way you like – matching the decor, or perhaps standing out with rare bits of black and red to emphasize their slightly naughty nature.

  1. Guest Book Signs

Guest books are another old-fashioned idea that are getting creative updates.  Why have a literal book when there are so many other ways to get guests to sign in?  Having a big sign they all mark up in some way turns it into an interactive piece of art, and a great keepsake you could potentially even hang on your wall.  One recent favorite we’ve seen was a big black sign with stars, encouraging each guest to create a constellation by connecting some dots.

Get Great Signs from Best Wedding Backdrops 

Our custom design and printing facilities can handle anything you can dream up, and work with plenty of different materials!  Contact us today to learn more!


The Best Ways to Organize a Wedding Seating Chart

So, it’s time to perform one of those annoying duties that usually falls to whoever else best-knows the guests:  setting up the wedding seating chart.  If your reception is going to include a dinner, a seating chart is a very good idea for a lot of reasons we’ll talk about in a blog later this month.

In the meantime, there’s still the problem of actually creating a wedding seating chart which will benefit your guests and make your wedding run more smoothly.  The chart itself needs to be easy-to-read, and clear enough that even the tipsiest of revelers can still figure out where to sit.

We wanted to talk about some of the common organizational options, and when they might or might not be used.

Pros and Cons of Different Ways to Organize Your Wedding Seating Chart

  1. Alphabetical

This is one of the oldest organizational schemes imaginable, yet it still works – particularly for larger weddings that include a lot of tables.  You create a big sign that lists every guest in alphabetical order, then specifies which table and seat is theirs.

The main advantage here is that it’s an extremely familiar setup that requires no explanation.   Also, depending on how many guests are involved, you may want to have several such charts set up to prevent crowding around a single list.

  1. By Table

Another common choice for wedding seating charts is to simply have a list of all the guests at that table and either a picture or a list of seat numbers.  It’s clean, it’s easy, and it reduces the problem of having a lot of people clustered around a single alphabetical list.

The major issue here is that if there are a lot of tables, guests may spend quite a bit of time wandering around looking for their table.  This is usually only a good strategy for smaller weddings with only a couple dinner tables.

  1. Diagrams

If you don’t mind devoting quite a bit of wall space to your wedding seating chart, doing it as a big diagram solves a lot of problems.  You create a top-down diagram of the reception layout, including every table, with names next to chairs.  You could probably even reuse the same diagram you used for planning.

The usefulness of diagrams does decrease as the number of tables increases, though.  This is probably a good option for medium-sized receptions.

  1. Combination

For organizing big weddings with a lot of tables, you might want to break up seating assignments into two steps.  First there’s a big alphabetical list that only includes table assignment, then the tables include smaller signs with either lists or diagrams for specific seating.  This can work extremely well in terms of helping move guests along to their proper table without cluttering up the aisles and other floorspace.

Best Wedding Backdrops Is Here to Help!

Best Wedding Backdrops offers full wedding planning services!  Contact us today to make planning your wedding so much easier.


Why Rent Your Wedding Photo Booth from Best Wedding Backdrops?

One of the most popular additions to weddings today is a rented photo booth.  It’s really a perfect fit.  People today are obsessed with taking pictures of anything and everything, but -quite often- mostly themselves.  Having a photo booth allows guests to take all the pictures they like, in a controlled environment, and without running around bonking people with selfie sticks.

Plus, a professionally-staffed and maintained photo booth offers a lot more options in the kinds of pictures that are taken.  Various add-ons and options can make them even more fun.

So why rent a photo booth from us?  We’ve got options and features you’d be hard-pressed to find from anyone else!

Four Reasons to Rent a Wedding Photo Booth from Best Wedding Backdrops

  1. Custom Backdrops

Typically, when you rent a photo booth, you only get one backdrop for the pictures – and often it’s a plain white sheet or something along those lines.  However, you can do so much more when you rent a booth from us!  Since we specialize in custom design work and printing, we can work with you to create one or more custom backdrops that make any pictures taken at your wedding photo booth totally unique!

You can ensure those pictures match the overall tone and style of the wedding.  Or, include a few options so that your guests can pick the backdrops they like best.

  1. Instant Sharing Stations

Whenever you rent a booth, you (and your guests) get access to an online photo album which is available after the reception/wedding.  However, we’re in the age of instant gratification!  Who wants to wait?  Our booths can be set up with instant sharing stations that allow guests to immediately grab a copy of their photo(s) and upload them to their favorite social media sites.

(This can also mean a steady stream of pics from your wedding appearing online in real-time, for anyone watching at home…)

  1. GIF Booth Upgrade

Static pictures are so 20th Century!  When you rent a photo booth from us, you can upgrade it to support animated GIFs – perfect for uploading to micro-video sites, Reddit, and other online sources.  Plus, being able to have animated pictures gives your guests so many more ways to be creative in their picture-taking!

  1. Prop Packages

Again, since we do so much custom work for weddings, as well as doing full wedding planning, we have plenty of props on-hand – and we can always procure more.  With a bit of setup time, we can create custom prop packages which are perfectly matched to your wedding and/or backdrops.  The right props can make your photo booth even more fun, while encouraging your guests to be as crazy as they want be.

Design A Great Wedding with Best Wedding Backdrops

We don’t only do custom design work – we could plan and handle almost every aspect of your wedding, aside from catering.  With decades of event-planning experience, we could make your life much easier.  Talk to us to learn more!


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