The Best Ways to Organize a Wedding Seating Chart | Best Wedding Backdrops
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The Best Ways to Organize a Wedding Seating Chart

So, it’s time to perform one of those annoying duties that usually falls to whoever else best-knows the guests:  setting up the wedding seating chart.  If your reception is going to include a dinner, a seating chart is a very good idea for a lot of reasons we’ll talk about in a blog later this month.

In the meantime, there’s still the problem of actually creating a wedding seating chart which will benefit your guests and make your wedding run more smoothly.  The chart itself needs to be easy-to-read, and clear enough that even the tipsiest of revelers can still figure out where to sit.

We wanted to talk about some of the common organizational options, and when they might or might not be used.

Pros and Cons of Different Ways to Organize Your Wedding Seating Chart

  1. Alphabetical

This is one of the oldest organizational schemes imaginable, yet it still works – particularly for larger weddings that include a lot of tables.  You create a big sign that lists every guest in alphabetical order, then specifies which table and seat is theirs.

The main advantage here is that it’s an extremely familiar setup that requires no explanation.   Also, depending on how many guests are involved, you may want to have several such charts set up to prevent crowding around a single list.

  1. By Table

Another common choice for wedding seating charts is to simply have a list of all the guests at that table and either a picture or a list of seat numbers.  It’s clean, it’s easy, and it reduces the problem of having a lot of people clustered around a single alphabetical list.

The major issue here is that if there are a lot of tables, guests may spend quite a bit of time wandering around looking for their table.  This is usually only a good strategy for smaller weddings with only a couple dinner tables.

  1. Diagrams

If you don’t mind devoting quite a bit of wall space to your wedding seating chart, doing it as a big diagram solves a lot of problems.  You create a top-down diagram of the reception layout, including every table, with names next to chairs.  You could probably even reuse the same diagram you used for planning.

The usefulness of diagrams does decrease as the number of tables increases, though.  This is probably a good option for medium-sized receptions.

  1. Combination

For organizing big weddings with a lot of tables, you might want to break up seating assignments into two steps.  First there’s a big alphabetical list that only includes table assignment, then the tables include smaller signs with either lists or diagrams for specific seating.  This can work extremely well in terms of helping move guests along to their proper table without cluttering up the aisles and other floorspace.

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