Blog | Best Wedding Backdrops - Part 8
Discovering the range of rental options for your wedding day décor can help you to make a more informed decision your important day. Our team at Best Wedding Backdrops has significant experience in the wedding display marketplace, and within our latest post, we’ll focus on the subject of how to use easels as wedding day décor rentals.
Mount signage on it
Another great way to harness easels as wedding décor rentals is to mount signage on the easel. The signage can be used to highlight photobooths or other events at the wedding to ensure guests can easily make their way to the destination. The durability of the easel makes it the ideal choice for signage as it can help to minimize problems with signs falling to the floor or bending.
Use to hold the guest book
The guest book for your wedding day event will be an important part of the festivities. It will be one of the first elements with which your guests interact for their wedding day event and it will help ensure that you have a lasting memory of the event that can be treasured for the years to come. For those that are considering wedding décor rentals, an easel can be used to hold your guest book. The easel makes it easy for guests to flip through the book on the day and to see the messages that others have left. It can also be used to help prevent damage to the guest book as it allows the book to simply be opened without lifting.
Mount a custom print of the couple
Another great way to use an easel at the wedding is to mount a custom print of the happy couple. This can easily be achieved by simply printing a high-quality photo and then placing the photo on the easel in a high visibility location. You might consider placing it at the center table during the reception or close to the aisles during the ceremony.
One of the leading challenges many couples face when organizing a wedding is trying to save on wedding table decorations. Reducing the cost of your wedding table decorations can ensure your budget is more flexible in other areas. To help guide you in saving money on your wedding day décor budget, we’re highlighting ideas for affordable wedding table decorations in this latest post.
Print one menu per table
One of the best ideas to save money in your wedding table decoration budget is to simply print one menu per table. It’s unlikely that the guests at the table won’t know each other, and so you can ensure that you save on printing costs by having one menu per table beautifully placed in the center of the table. Speak with your decorations expert to discuss menu printing options.
Review the price per piece for centerpieces
Your table centerpieces will be an important part of the wedding experience for guests. But you can save money and time by simply reviewing the price per piece directly and then making a decision that best fits your budget and the occasion. Discuss the pricing options with multiple centerpiece designers and determine which option best suits your needs for your wedding day.
Print only one number per table
Make sure that you print only one table number per table. Some couples try to have table numbers that are visible from multiple angles around the room, but this can be an additional cost that rises significantly when you have 10 or 50 tables in the room to decorate.
Choose simple over complex
Simple, tasteful wedding table decorations can help you save money while improving the ambiance of the event. Many will find that their guests appreciate having only simple decorations at their table rather than having to move larger displays around as they try to enjoy their meal and spend time with family and friends on event day. It’s important that you consult with a display expert to determine which décor options combine simplicity and elegance.
The wedding venue bar is the area of the event at which many guests will gather as the evening’s festivities come to an end. They will make their way to this area to meet and greet others and to hopefully catch a moment or two with the happy couple. To ensure guests navigate the wedding venue effectively, let’s look at a few wedding bar sign ideas for your big day.
- His and her drinks options
You might use the wedding bar sign to showcase his and her wedding drinks. The bride will suggest some drinks and the groom will suggest some drinks for everyone to try and these drinks options can be displayed in full detail using wedding bar signs. This can give the bar display area a personal touch and will encourage conversation between guests.
- List of all the options at the bar
One of the simplest wedding bar sign ideas is the basic list of the alcohol available at the bar. This list is ideal for those who might have inexperienced bartenders pouring the drinks. The list can help the guest easily find what they want without having to ask the bartender if their favorite option is available. You might also consider adding some ingredients to the list of drinks options to ensure that all dietary restrictions are taken into consideration.
- Couple’s favorite drinks
Another great option for a wedding day bar sign is a sign that has the couple’s favourite drinks displayed. This list could include all the options that the happy couple have in mind for their own enjoyment on the wedding day. The sign could give guests their own ideas about potential drinks options. When making the list, consider the available options and ensure that favourite drinks are easily available at the bar.
We Can Help
Couples across Ontario are currently trying to design and create their ideal wedding décor on a budget. Our team at Best Wedding Backdrops understands how challenging this process can be. That’s why we’re highlighting our work with past clients, and general advice from our experts in this latest post.
- Let’s talk about the design; how did these clients get a custom design without cost?
“Well, these clients originally came to us wanting a mirrored Table Seating Chart. We informed them that we don’t have a mirror on hand that is big enough for us to print all the names on to, so they would have to bring in their own mirror. After several back and forth discussions, we concluded that the mirror they wanted to use would not work for the Table Seating Chart, we then showed them their other options. One of those was a Foamcore Table Seating Chart, a very cost effective- custom signage option. The couple loved the idea and we advised them to choose a design that is very simple if they want to stay under the 15-minute free design time (anything taking over 15 minutes to design will be charged). Once they sent us the design we forwarded it to our graphic designer and she let us know it would take her under 15 minutes to design this specific design.”
- What do the clients have to supply for the graphic designer to create the cost-effective Table Seating Chart?
“We advise our clients to supply us with as many details as possible to minimize the amount of time it would take our graphic designer to create it for them. For example, we would ask them to include details like an image for reference, colour of text and other images like leaves for example, wording they want to be used, font style and size, layout (horizontal vs. vertical), so on and so forth. As well we require an Excel spreadsheet for the Table Seating Chart that includes all the names and tables for the sign. It should be formatted by the way the customer wants the seating chart organized (by table, alphabetically by first or last name etc.) From there, we can copy and paste the names/ tables instead of organizing their names our self which would result in extra design charges. Ultimately, the more design details for your signs you give us the less chance there is of you incurring additional design charges.”
- Are all the custom tips the same for other signage?
“Table Seating Charts take the longest to design when it comes to types of signage. Usually, signage like Welcome Signs, Order of Event Signs, and Bar Menu Signs are a lot less detail oriented because they don’t require the names, so they take a lot less time to design (if you don’t go with an extremely complicated design). But for all types of signage, you want to follow the above suggestions if you want a custom design without the cost. Please keep in mind the same follows for our other custom products like Dance Floor Decals, Custom Backdrops, and Acrylic/ Mirror Signage. Just be really organized and have all your details ready for us!”
- What if a customer wants custom design and doesn’t mind paying the additional design charges, should they still follow the above suggestions?
“Yes, it’s always helpful too because we aren’t out to take all your money. Design can add up quite quickly because, as any graphic designer knows; it’s easy to quickly design something average, but it takes longer to design something beautiful. We recommend giving us as many details as possible so that, even if you want an elaborate design that will take a bit, we can still cut down the costs for when we add additional design time to your invoice.”
- Are customers informed of how much they will be spending or not spending on design before their product is finished?
“Yes, one of the things we pride ourselves in at BWB is how upfront and forward we are with our customers. When customers come to us and show us a design that they would like us to recreate, we forward it to our graphic designers and ask them how long approximately it would take them to recreate it to the best of their ability. When we get the answer, we let the customers know, for example this design would take about 2-3 hours, so there would be additional design charges of $130.00. We as well let the customers know they have a couple of options; we can recreate the design, and charge for additional design hours, or we can create a design like it.
Sometimes, we aren’t able to recreate certain images, for example a forest, something like that would either take forever to design or we wouldn’t be able to design a graphic like that in the first place, so that’s when royalty free images come into play. If we cannot find the certain image off free royalty free websites like Pexel or Pixabay we would have to resort to iStock, which charges for royalty free images. Our team at BWB would be able to assess your design and let you know if there would be any extra design charges and as well if we would need to purchase any images to create the certain design and charge the price to the invoice. There are no hidden costs when you choose our company to create custom wedding decor for your Ontario event/ wedding.”
Our team at Best Wedding Backdrops has helped hundreds of local couples achieve their ideal event over our years in the industry. To learn more about your wedding décor options in Ontario, call our local team today.
Holding your wedding outdoors can allow you to enjoy nature as you commit your life to your partner. But outdoor events bring with them their own unique set of problems. If you’re planning an outdoor event for the coming months, it’s important you consider how to plan for the occasion. As a starting point, we’re highlighting our tips for using wedding reception backdrops outdoors.
- Sandbag the backdrop to the ground
The wind can make it exceptionally difficult to keep the backdrop in place while holding an outdoor event. In the planning stages for your wedding reception, you should use a sandbag to hold the backdrop in the ground. In many cases, wedding backdrops have been known to fly across the venue space like a kite in the wind. Not only can this destroy your entire wedding aesthetic, it may also cause injuries among the attendees.
- Add a black backer
In some cases, wedding reception backdrops can become transparent when exposed to the sun. This can diminish the entire effect of the backdrop, and limit the value of the investment within the display product. Make sure that you take the time to add a black backer to the display. The black backer can be used to close off the display to the sunlight, and help improve the impact backdrops have within the wedding reception space.
- Consider natural lighting
Natural lighting should be used where possible to highlight the backdrop. In an outdoor space, there is limited need for artificial lighting products, which can detract from the natural beauty of the event. You may wish to work with a specialist design team when selecting your backdrop to capitalize on the unique outdoor lighting. The natural lighting from the sun can provide an unparalleled aesthetic that helps create the ideal event experience for both the happy couple and their guests.
Our experienced team at Best Wedding Backdrops is committed to providing you that ideal wedding day experience when using our displays. To learn more about the display options we have available, call us today.